People & supply
Purchasing, Stock & Maintenance
Requisitions from departments, requests for quotation and purchase orders, receipts with batches and expiry into the main store, transfers to pharmacies and wards, stock counts; biomedical equipment with preventive maintenance schedules and corrective requests; the vehicle fleet.
For:ProcurementStore keepersBiomedical engineeringMaintenance
Where:Purchasing · Inventory · Maintenance · Fleet
Purchase orders by vendor and state.
Maintenance requests: corrective and preventive, by equipment.
How to
Buy for a department
- Purchasing › Requisitions: the department lists what it needs; approved requisitions become RFQs to vendors, then purchase orders.
- Receive against the order in Inventory › Receipts with batch and expiry; the store’s stock updates; the vendor bill is matched to the receipt.
Move stock to a pharmacy or a ward
- Inventory › Transfers: from the main store to the location; ward requisitions from the Pharmacy app create them.
- Count a location: Inventory › Physical Inventory; the difference is posted.
Maintain equipment
- Maintenance › Equipment: every device with its serial, department, vendor, warranty and the preventive plan (interval); the calendar shows what is due.
- Corrective: a request from the ward, the help desk or the app; the technician records the work, parts and downtime; the equipment’s history is the basis of replacement decisions.
See also: Pharmacy & Dispensing Help Desk Ambulance, Diet, Housekeeping, CSSD & Mortuary